Principal Jean Batey (rm. 101)

Assistant principal (Operations) - Juan Jimenez (127)

Assistant principal (Curriculum) - Marilyn Greiner (102)

Assistant Principal (Counseling) Janet Macleod

ESL Coordinator Ethel Watson (126)

Assistant ESL Coordinator Jim Mentel(126)

Curriculum Coordinator Giang Hoang (105)

Academic Coordinator Gwendolyn Dickens (332)

Technology Coordinator Lynn Edwards (231)

College Advisor Yvonne Nishio (128)

                                            IEP Advisor Marilyn Shaffer (102)

                                                Plant Manager James Green                                 

Administrative Assistant Marina Meza (102)

Table of Contents

I.       Introduction

Calendar

Bell Schedule

Schedule of Classes

Description of Classes

II.      Evans Basics      

      Curriculum Overview:

                  ESL

                  Distance Learning

                  IEP

                  Academic

                  CBET

                  Citizenship

                  Older Adults

Main Office

Classrooms

-         Keys

-         File cabinets

-         Climate Controlc

Media Center

Academic Office

College/Career Advisement

Technology Office

Reprographics (Resource Room)

Teacher Lounge

Computers

Voice Mail/telephones

Cafetorium

Language Lab

Computer (ESC) Lab

Library

Bookstore

Job Board

School newsletter

Parking permit

Art Gallery

III.             Instructional Matters

Registration/Placement

Testing

First Day(s) of classes

Sign in/out (staff)

Purchasing books

Classroom book sets

   Making copies

   Scheduling language/ESC labs

   SIS/TOPS/CASAS

   Absences

Illness

Personal necessity

Bereavement

Conference Attendance

Emergency Lesson Plans

      Substitute Availability

Sub sign in

Sub Requests

            Conduct and discipline

                Referrals to counseling

             Classroom observations

             Classroom Supplies and Materials

            Guest/classroom visitors

            auditing classes

IV.   Ancillary Issues

   Emergency Procedures 

   Field trips

   Class Parties

         Student Bus Passes

         Student Complaint Procedure

         Library Privileges

         Student Extracurricular Activities

         Organizations/Committees

Evans Faculty Association

SDMC (et al)

IMA

UTLA

Evans Song

Just the facts, Maam Sgt. Jack Friday

If its artistic expression youre after, you wont find it here.  Quite simply, the goal of this booklet is to make life easier for new teachers at Evans and shorten the learning curve in navigating the vast Evans universe.  New teachers should be able to flip through these pages to find answers to the many issues they are apt to face at the beginning of their first assignment.   In chronicling the bits that piece together Evans to make it whole, this guide makes a handy reference tool to keep at the ready in an easy-to-get-to-place.    Some of this information is straightforward and clear-cut - either things are the way they are or done a certain way or they arent - while some parts are more of a judgment call, subject to interpretation.  In any case, this booklet endeavors to acquaint new teachers with our school, and make the period of adjustment less nerve-wracking than it might have been otherwise.  We were all new to this workplace once.  Rest assured, new teachers, your plight is not forgotten. 

Basic Information

There are about 20,000 students enrolled in the programs at Evans Community Adult School in a typical school year.  The Evans student community is diverse[1], reflecting the community at large.  Evans draws heavily from Chinatown and Echo Park, as expected, but it is not uncommon for students from the San Gabriel or San Fernando Valleys or the harbor-beach or desert areas to make it in.  Since downtown LA is a common denominator for employment, Evans is conveniently located for many students with easy access off the freeways and surface streets. 

The marquee offering for Evans is ESL, comprising the majority of classes.  All levels, from literacy to advanced skills are offered.  Other programs include Citizenship, Distance Learning, IEP (Intensive English Program), Academic (high school), CBET (Community Based English Tutoring) and Programs for Older Adults.  Classes begin as early as 5:45 am, Monday to Friday.  Last class dismisses at 9:15 pm, M-R; 6:20 pm, F.  Many classes are held on Saturday, beginning at 7:45 am.  (Complete Bell schedule and schedule of classes in Appendix A).

PS:  Given the multiple cultural and linguistic backgrounds of the Evans student body, it is not prudent to do the translation method unless you know about a dozen languages.  Evans students can be quite vocal in expressing displeasure when instructors speak a language other than English in class.  

Programs

The staple of Evans, its ESL program, offers seven levels, from literacy to advanced low   About 150 classes meet at five different time slots beginning at 5:45 AM, as well as classes on Saturdays.   In addition, classes at off-campus sites, American Apparel, (blankity blank, etc) contribute to the Evans mission of being a community adult school.  The ESL profile might resemble a Hersheys Kiss, wide at the bottom with lower levels, tapering to the advanced ones at the top.  Students who go through the program have a choice of classes to fit their needs when they reach advanced low (formerly level 6).  Here students can further develop skills in reading, writing, speaking, listening, pronunciation, grammar and vocabulary.   Many need these skills to improve their mobility in the job market or ready themselves for the high school program.

Video English (Distance Learning), located in room 127A and B, comes under the ESL program.  This is ideally suited both to students who cannot attend scheduled ESL classes AND students who can and do - but want to augment their acquisition of English by independent study.  Distance Learning allows students to study English at home at their own pace using videos and a workbook with reading and writing assignments.  Exchanging the videos normally on a weekly basis, the instructors review the assignments and the students are given a unit test.  Although mostly ESL students, beginning to advanced, enroll in the program, a significant number of IEP students as well as an occasional one from the academic program form part of the mix. 

Convenient hours have also made this program popular.  Open to students from 7AM to 9 PM, Monday to Friday and 7:30 to 12:30 Saturdays, working adults who cannot attend a regular ESL class can find time to come in during their off hours.  Students enrolled in a class in a classroom can do so either before or after the class meeting.  

Other than the first day, when students are given placement tests and registration requirements are met, students can expect to spend from 10 to 20 minutes on successive visits to Distance Learning when they take a unit test and meet with the instructor to correct the writings.

All teachers at Evans are welcome at Distance Learning to check out the program.  Theres nothing that motivates students more than encouragement from their own classroom teacher who imparts first-hand knowledge of the program content. 

Distance Learning may be the new kid on the block at Evans, founded just in 1997, but already it accounts for over 5% of our schools total ADA.   That means $xxx, ooo.have been brought into our total school budget.  With this in mind, it is easy to see why encouraging students to explore the wonderful world of distance learning is a win-win for them and for Evans.

The Intensive English Program (IEP) is an accelerated path to learning English.  Students must commit themselves to its rigors in terms of attendance, from 1 6:20 PM five days a week, and academic performance.   Excessive absences or lateness results in dismissal of the student from the program.  Inability to keep up with the demands of the respective level may result in demotion to an appropriate level or re-matriculation into the regular ESL program.

IEP begins at level Two and culminates at level six.  After testing, conducted in room 114, students are placed in the appropriate level.  Many classes are team taught, with one teacher doing English structure and the other content.  Students are given homework daily and tests frequently.  By the time students finish the final level, they will have successfully written a scholarly research paper with citations and bibliography.

Students in IEP, like the other programs at Evans, come from diverse backgrounds and cultures and have assorted goals.  One common thread is the academic preparation each has had in his or her native country.   Those who want to gain admission to higher education in the United States must achieve acceptable levels on the Test of English as a Foreign Language (TOEFL).   The Test of English for International Communication (TOEIC) is commonly used by corporations to gauge a students professional readiness.  For others, who are already degreed or professionals in their countries, the purpose is to prepare for professional licensure in the United States such as afforded by the United States Medical Licensing Exam (USMLE).    Sometimes the goal of a student is to advance in an existing occupation or entrepreneurial endeavor that a good foundation in English would help achieve.

Teachers who wish to sub in IEP or indeed become a regular teacher should be prepared to hit the ground running.  IEP students, as suggested, are very inquisitive, alert and prepared.  Meeting the challenges of these students can be a rewarding one or an arduous one depending on the challenges they are presented with.

The Academic program, as it exists at Evans CAS, is divided into two parts Adult Basic Studies (ABS) and Diploma Plus (high school) where students can enroll in courses ranging from Computer Literacy to Math Integrated 4.  The courses offered in the ABS program transition students from English as a Second Language classes into the academic program through Basic Reading and Basic Language Arts courses, assisting them in improving their reading and writing skills.  The Diploma Plus program offers courses that enable students to obtain a high school diploma, prepare them for the GED, or hone their reading, writing, critical thinking and computer skills. 

Many students come to the program from ESL Advanced Skills.  Theyve met or exceeded minimum passing scores on the TABE (Test of Adult Basic English) and demonstrated a degree of competence in writing.    Normally, testing occurs at the end of each semester.  The Academic counseling office notifies advanced skills teachers of the test dates.  Students qualify for this test by meeting standards set forth in the end-of-semester ESL tests, plus teacher discretion.

Although many academic students went through the ranks of ESL, some may circumvent this process by taking the TABE when first arriving at Evans, and, of course, doing well on it.  A 9.0 score gets them admitted.

In addition to regular, instructor-led classes, the Evans Academic program consists of three labs Individual Instruction (I.I.), math and reading. The district offers a series of Diploma Plus workshops to prepare teachers to facilitate the operation of labs.

The courses in the academic program are offered on the same days and times as ESL classes, including Saturday.   

Respecting that learning is truly a lifelong process, Evans has established off-site Programs for Older Adults.    Educational classes are held in senior community rooms, adult day health care centers and convalescent hospitals. They are designed

to enrich the lives of senior-students by promoting their physical, mental, emotional, and social well-being.

The CBET (Community Based English Tutoring) program, begun in 1999, provides English language instruction to parents and community members who pledge to provide personal English language tutoring to K-12 school children with limited English                            proficiency.  While improving their own English skills, these adults learn parenting techniques and how to help their children at school..

Classes and Classrooms

(Please also see the appendix for a map of the campus).  Classes are held in the West Building (the freeway side), rooms 105-208, the East Building (on Figueroa Street), rooms 114-221, and the Campion Building (the Cafeteria building), 230-338. 

The East and the West buildings have two levels; the second level in both is accessed by stairs.  The Campion Building permits access to its three levels (plus Mezzanine and parking structure) by either stairs or elevator.  The elevators in the Campion building are operated by a key (#13).  Elevators are supposed to be for teacher and staff use only, with exceptions for handicapped students.    Teachers (or qualified students) may request a key from the Assistant Principal for Operations (Mr. Jimenez).  Elevator keys are free to Evans staff, but qualified students (i.e. handicapped, pregnant, elderly) are required to leave a $20 deposit.  

Classes are also held in rooms 128 and 129 in the bungalows at the shady north side of campus.  A few classes are held off campus at St. Anthonys Church and the Alpine Recreation Center, both on Alpine Street. 

Most classrooms on campus contain a television with a VCR.  In some rooms, the television set is a fixed appliance; in others they are mobile, on a cart.  There is supposed to be an operable tape recorder in each room.  Rooms shoulod also contain an overhead projector and a tape recorder.  If any of these items are missing or if there is an equipment malfunction, please report this to the Media Center.

Classroom storage is worked out among the teachers who share the room.  In theory this is equitable, even amicable.  Depending on the room, there are cupboards and metal file cabinets which can be locked.  The number of the key is located on the lock.  The key can be checked out from the AP for Operations, or, if subbing, from the Main Office for that day.  Caveat:  It is a good idea to keep things locked.  From time to time, items have come up missing.

Guests/Classroom Visitors

Anyone who visits your class such as an outside speaker should register at the office.  This is also true with outside presenters to your class.

Visitors to your class should be 18 or more years old

Auditing a class

The activity of students sitting in a class without enrolling is not endorsed by the school.

Keys

If you are a new hire in need of keys, you may request them from the principal of operations, Mr. Jimenez, in room 127.  A note in his mailbox in the main office explaining your needs is fine.[2]  Key number 1 opens any classroom in either the East or West building as well as the teachers restrooms on the north side of campus.  The 13 key operates the elevator.  Door keys in the Campion building differ from room to room. 

If youre subbing and dont have a room key, advise one of the office staff to have a custodian or security officer open the door. 

File cabinets and cupboards

Each room comes equipped with storage.  Metal file cabinets and cupboards in the rooms have the number of the key required to open it on the key latch.  If still unsure, a record is kept in the AP-Operations office.  If this is your newly assigned room, make a key request with Mr. Jimenez, Assistant Principal or Operations, by slipping a note in his mailbox.  If youre subbing, and you need to get at the materials, request a per diem key in the office when you sign in.

Climate control

Each room has its own thermostat.   When its working, its very efficient at keeping the room comfortable.  It is crucially important that this mechanism, which could be placed anywhere in the room, is adjusted by the teacher only.  This is especially true of the timer dial which turns it on.  If it is set for 2 hours, for example, it should be left alone to run its course.  If someone becomes too chilly or too warm, the way to adjust it is through setting the thermostat itself a little higher or lower not by recoiling the timer back to its original position.  This can bust it from service for a long time, causing classes to endure sweltering heat of summer or dire cold of winter.  It may take months before the repair order takes hold and a crew from District Maintenance gets over to fix it.  Somehow fans or space heaters dont quite fill the bill.

Counseling and Regisration Offices

Unless its the first two weeks of the trimester, students register for ESL classes in room 126, which is the white building and green trim building with a ramp just off the East Building.  (Registration the first two weeks occurs in the cafeteria).  The office of the ESL coordinator (Ethel Watson) and assistant coordinator (Jim Mentel) are here.

IEP and Academic students register in room 102, but they must first take a placement test which is held at scheduled times in room 114.  The Assistant Principals of Counseling (Janet MacLeod) and Curriculum (Marilyn Greiner) are also located in this complex.

Main Office

The Main Office is located in room 101 also know as the West Building.  It has two entrances, one on the corner and the other, albeit lesser used upstream.  Besides being the obvious location for administrative support staff, the principal (Jean Batey)s office and conference room are located here

Here teachers sign in and out, collect their school mail, collect and turn in their SIS rosters, request classroom supplies, make phone calls, and engage in chatter.  At the door is a bulletin board with job openings both at Evans and other DACE schools.  On the other side is a rack with collateral material for conferences, weekly bulletins and various announcements and forms of interest to teachers and staff.   By one of the teacher sign ins is another bulletin board. 

Job vacancies

As stated above, job announcements are posted on the bulletin board by the door in the main office.  Most are current or anticipated openings at Evans, although some may be at another DACE school.  Occasionally one appears for other adult schools or community colleges in California.  The Evans openings may be for a new opening or one thats created by someone leaving.  It may be even for a long-term sub position.  It is important to follow the procedure in the announcement in applying for the position.  In any case, in the interest of creating a level, impartial playing field, interviews are part of the process whether the candidate is a familiar face or a newcomer, an old hand or a greenhorn.

Issuance of Bus Passes

Students must be enrolled 12 hours or more to be eligible for an application for reduced fares.  Students enrolled in day and afternoon classes, M-F, qualify after four weeks of active enrollment (i.e. coming to school regularly).  If students are in a ten hour a week class, they may still qualify for a reduced fare application.  The students need to get the form from the main office for both instructors to sign (See Appendix   ), returning it to the main office.  Though it is rare, it will happen that a student enrolled under 12 hours at Evans but is also attending another school.   The combination of hours at both schools qualify her, at 12 hours or more.  She needs to get the affirmation of classes and hours and signatures from both instructors at the respective schools.  She may turn in her completed form to the Evans office and get her reduced fare bus application or she may do so at the other school.  Getting and circulating the forms to the appropriate teachers is the students responsibility.

Media Center

The life and breath of Evans Community Adult School is its Media Center, located in room 107, in the West Building (the side next to the Pasadena Freeway).  This smallish but highly organized and efficient entity is where teachers peruse all sorts of material for reprographics and order classroom sets of books, SRA kits[3] or order books for student purchase.  Its also the hub of all testing, from district administered to CASAS.

In addition, teachers may check out textbooks, teacher manuals and student workbooks,  realia, audio and video tapes, tape players and VCRs and an assortment of audio-visual material on a per diem basis.  Laptops and LCD projectors may be checked out here after receiving an in-service from the Technology people.  Theres a machine for making posters and signs and another one for laminating.

Teachers may check out a textbook for the semester by filling out a form, which is no more than a slip of paper in which you print and sign your name, title of book and your room number.  If teachers want a book for just one day, there is a log book for such on the counter near the entrance of the Center.

When testing (see section on testing) time comes around, whether its CASAS or District administered ESL, this is the place to pick up and return the tests, booklets and pencils.

The Media Center also serves as the office of the Curriculum Coordinator (Giang Hoang).  The Curriculum Coordinator and her capable, efficient assistants keep the Media Center running smoothly.  If you need anything or want to know anything, just ask.  They have demonstrated time and again they are there to assist teachers.

Academic Office

This is in room 230, the second floor of the Campion Building.  Its between the reading and II Labs.

Educational Technology

Located in on the third floor of the Campion Building, room 332A, the Technology Coordinator, Lynn Edwards and IT Specialists, Jose Luis and Julian, make sure all computers technological equipment  are working properly.    They manage the six computers and peripherals a printer and scanner - in the teachers lounge on the mezzanine, as previously discussed.  Teachers who desire an LAUSD.net internet account, may drop a note or leave a voice mail message (see appendices) to Lynn Edwards.

Laptop computers and LCD projectors are available for checkout on a per diem basis from the Media Center.  Teachers must have a short in-service on the equipment before checking any out.

The Technology Office also has instructional videos on programs such as Excel for checkout.  From time to time there are postings from the Technology Office on in-services within an outside the District.

College Advisement

Also known as Career Counseling, this office is located in room 128 at the north end of campus.  Entrance is made from the back of the building, by the play area used by Head Start. 

Students can learn about current job openings and get expert advisement in planning their vocational or professional futures.  The coordinator, Yvonne Nishio, also plans annual consumer and occupational fairs at Evans. 

Teacher Assistants and Volunteers

Teacher assistants are used mostly in the academic program.  However, due to the high volume of student traffic in distance learning (under the ESL aegis), TAs are indispensable.  Penny Giacaloni is the overall supervisor of TAs, although individual teachers are more directly involved with them in the classroom, of course.  

Volunteers, recruited by Yvonne Nishio, come mostly from the Chinatown Senior Service Center.  They work in distance learning, language and other labs, and in their proven dedication contribute greatly to the programs at Evans.

Reprographics

The Curriculum Coordinator (see Media Center) assigns a 4-digit code to each teacher, which can be used to make up to five copies per day on the copier in the teachers lounge on the Mezzanine.  These copies are often used as masters for large-volume copies mass produced in the reprographics room, also on the mezzanine. 

To request multiple copies, fill in your request on either the green or blue form on the little table just inside the reprographics room (see Appendix 14).  The green one is for requests that can wait up to a few days.  The blue one is for requests that need to be done urgently.  In most instances, the reprographics staff can do urgent requests while you wait.  First, record your request on the log sheet, also on the table.  Then follow the steps on the blue or green forms and place request in appropriate inbox.   If you are a regular teacher, you should have a mailbox with your name on it in this room.  Thats where your completed request is put.

Teachers Lounge

Teachers often park their hides here, in Evans version of Speakers Corner, before or between classes or at break time.   The commingling of thought is diverse and often vociferous, substantiated and unsubstantiated, fact and opinion, about anything from a personal visit to the doctor or recommendation for a movie or restaurant to grander, loftier discourse such as how to cure world hunger and end war or one-upsmanship on travel experiences, opera or film knowledge.  Of course, shop talk is often bountiful.  And the lounge is a hearty, informal milieu for exchanging ideas on teaching strategy and resources and keeping abreast of trends in education and politics affecting our livelihood.

Besides this pleasant ambiance, there are plenty of inanimate amenities such as microwave, refrigerator, stove and sink and color TV.   Theres a bank of computers PCs and an Apple - and a laser printer.  Two of the computers are internet accessible, but for now just one online at a time.  The user must also use his or her own dialup account.  Additionally, there is a bank of telephones to make outside school-related calls or retrieve voice mail messages from your Evans account.  There is a payphone for personal calls.  A bulletin board lists anything from upcoming conferences to UTLA news and party invitations.  Restrooms, incidentally, are on both sides of the lounge,  one set near the elevators and the other on the way to the back stairwell.

Computers

As stated above, a bank of computers and a laser printer are set up in the teachers lounge.  Additionally, there is a computer for teacher use in the Media Center.   Six PC are in the library, but preference is given to student users.  Some classrooms contain computers.

Voice Mail

Teachers are encouraged to see the Technology Coordinator to set up an Evans voice mailbox.  Messages may be retrieved from any phone - on campus, home, anywhere.

Cafeteria

For the erudite, its cafetorium, since its singular.  This is situated on the first floor of the big, white, cube-like structure, formally the Campion Building, fronting Sunset.  Café Supreme, a private contractor, operates the culinary service herein.  They offer a varied menu, breakfast to dinner and all kinds of snacks, from Thai and Chinese food to Mexican and El Salvadoran, as well as American.  Café Supremes hours are 7 AM to 8 PM, M-R, 8-5 F, and 7-11 Sat.  Café Supreme also caters to class parties and special events.

The spacious cafeteria offers plenty of seating and an international feeling.  Flags of most every country on the planet hand from the ceiling.  Plenty of windows  provide a view of the outside world even if it is busy streets.   Some teachers choose to eat here instead of carrying their trays upstairs to the Teachers Lounge.

There are also picnic style tables and benches just outside in the quad.

The cafeteria is often the setting for special events or meetings.  Each year there are a consumer and occupational fair and an art show.  Before winter recess theres usually a concert, as well as intermittently throughout the year.  The back-to-school meeting for teachers, in August, is held in the cafeteria.  The recently added Surround Sound makes this an ideal venue for assemblies.

Library

The Evans library is in the northwest corner of the East building, room 118.  Many  students use this to read magazines and do homework.  They may check out books as long as they have an Evans ID and green copy of the current registration.  There is also a copier for student use at a nominal cost.  Teachers may arrange with the librarian for a classroom visit and orientation to the library.  Recently, the Technology office has equipped the library with six PCs, all internet accessible with LAUSD.Net.  

Bookstore

Just a few steps north of the West Building, the bookstore processes students for photo ID cards in addition to the obvious purpose of selling books and supplies.  Parking permits are also obtained here.

The Curriculum Coordinator places book orders for all classes with the bookstore, which places notices in the teachers mailboxes when the books arrive along with book costs.  Being very small, it is necessary for teachers to collect money for books in class during the first two weeks of the semester, and send a representative down to get the books.  No book will be sold to a student without a note from a teacher during this time. After the two weeks, students may purchase books without these conditions.

The office of the school financial manager, Esperanza Tigno, is here.

Job board

Inside the entrance to the main office is a list of current  openings of certificated (and classified) positions within LAUSD DACE, and in particularly, current or anticipated openings at Evans.

School newsletter

The Evans newsletter comes out once a week, on Mondays.  Teachers will find a copy in his or her mailbox.  Each teacher is encouraged to read pertinent sections of the bulletin to students.

If teacher wants to place an item in the newsletter, a form for such is in a slot marked School bulletin in the mailbox section of the office, somewhere after the last teachers name..  Requests need to be turned in to Esther by noon on Wednesday of the week before the item is desired to be published. 

Parking Permit

Get this at the bookstore.

Evans Art Gallery

From time to time student art work is displayed in the foyer of the Campion Building.  Other art activities occur throughout the year.  Look for announcements in the weekly bulletin. 

III  Instructional Matters

Sign in/out for regular teachers

Ledgers, separated by time slots, are kept on the counters in the main office.   Flip the leaves on the ledger back to your name and initial in the in box for that days date.  When leaving for the day, repeat the process under the out section.  On the far right of the ledger, sign your name at the end of that respective four-week pay period.  On a sheet next to the ledger, record that days attendance.  (If youre subbing, initial your name as well).  This is important in letting the counseling office whether to send more students your way or close the enrollment.

Subbing

Subbing is often the road in to a regular teaching position at Evans.

To become a sub:  fill out Sub Availability form (see Appendix).  Follow instructions, indicating time slots of availability.  Indicate subjects authorized to teach.  It is important that a copy of your credential be on file in the Main Office. 

Teachers requesting subs:  First, all teachers with a regular assignment are given a form to fill out listing their preferred subs (see appendix).  Make sure this is completed and returned to the office.  Teachers on your list must be credentialed and either on staff at Evans or have applied to be a substitute and been approved as substitutes. 

Substitute protocol:  OK.  So youre a sub and its your first night.  Dont fret. . .we all get nervous the first time. . . .  Normally, theres a spiral ring notebook at the end of the counter in the Main Office.  This lists the teachers who are absent that day separated by time slot blocks.  Find the name of the teacher you were called to replace.  Youre name should have already pen printed in  next to the teachers name.  (If not, bring this to the attention of one of the office staff).  Sign your name in the corresponding box next to your name.  Adding your employee number next to your name is not necessary. 

Right next to the notebook are pink substitute teacher sheets (8 x 11)with the days lesson instructions, classroom and time, and a note telling where to find the material (text, SIS roster, handouts, etc).  Usually, this informs you to look in the teachers mailbox (next to the sub sign in) or someplace in the classroom.  At the bottom of the sheet is a place for the substitute to leave comments.

Also on the counter, locate an 8x 14 sheet of paper, categorized by time slot.  Find the name of the teacher you are subbing for and initial your name in the box for substitutes.  At the end of the class record the attendance.

If you sub on a Friday, the regular teacher may ask you to make a copy of the SIS and leave it in his or her mailbox.   This is especially true with IEP classes.  Substitutes, of course, are expected to bubble the SIS.

Usually the teacher will leave the materials you will need.  Sometimes you may need to pick up a text for your own use.  You can check out a copy in the Media Center (room 104).  Rarely will you need to procure photo copies, but if you do, these may be obtained in the Teachers Resource Room on the Mezzanine in the mailbox of the respective teacher.  It could be possible you would need to have copies made.  In this case, follow the procedure in the Reprographics section of this handbook.

1045s and greenies:  The greenie is not green in color.  This is your offer and terms of employment, for you to look over and sign. (See Appendix 18).  The form will be given to you prior to commencing employment, or it will be placed in your mailbox.

The 1045 is for you to fill how with your class information and total hours (See Appendix 19).  Be sure to sign and date it in timely fashion.  This is how youll be paid.   

Breaks

Breaks are 10 minutes, unpaid, occurring at midway (an hour and fifteen minutes) in each class session. 

Ordering books

About the middle of the trimester the Media Center Coordinator surveys each teacher to find out the name of the textbook and quantity for student purchase the next trimester.

Before the new semester begins, teachers are advised of the cost of textbooks and quantity available in bookstore.  During the first two weeks of the semester, students are not allowed to purchase their own books individually without a note from their teachers. Teachers must don the hat of accountant to collect money in the class and designate a couple of reliable students to get the books from the bookstore for everybody[4]. 

In an ideal world, the collection would involve whole dollar amounts (i.e. $25.00, 26.00, etc.), and the money could be quickly counted and change given.  However, the reality can slow the process and cause accounting headaches, with askew numbers (i.e. $26.85, 27.10, etc.).   Some teachers are known to poll the class for arithmetically inclined students to take over the accounting tasks.  Obviously, this helps to minimize interference with the lesson by allowing the teacher to do his or her pedagogical thing.  Students who arrive in class after two weeks into the semester can purchase their own books by themselves at the bookstore.

Testing

Teachers may administer their own tests at desired intervals throughout the semester, of course.   Obviously this is a good way to keep on top of student progress.

The tests that must be given are the CASAS (see below) and DACE (for ESL).    It normally goes that the Advanced skills and Intermediate classes step up to the plate first, about three weeks before the end of the semester.  The beginning levels take theirs a week later.  All components speaking, listening, reading, writing and grammar - are tested.  Advanced skills tests are performed over three class sessions; the other levels just two. 

Testing procedure is very systematic and has worked well for Evans over the years.  About two weeks before the testing dates, the Curriculum Coordinator slips a note in teachers mailboxes to tell them of the test dates for the respective levels.  On the day of testing, the teachers collect tests booklets, Scantrons®, class roster and pencils at the Media Center.  This material, bound by a rubber band, has the teachers name and class time and number of booklets on top.  Teachers are asked to count their booklets to make sure the number out are the same number returned.  (They will be recounted at the Media Center when theyre returned).  The Media Center takes care of scoring the tests.  Usually by the next school day, the teacher has received notice of the results, along with scoring rubric for promotional purposes.

Special note for Advanced Skills teachers:   Based on ESL results, some students qualify to take the test for admission to high school, which is normally given the Monday following the week of the ESL tests.  The curriculum coordinator provides referral slips to the advanced skills teachers to send qualified students to room 114 where they take the TABE (Test of Adult Basic Skills), and do a writing sample.  Advanced Skills teachers are notified with the results the following day.  Those who pass will not need an ESL registration slip, obviously.  Sometime before the end of the trimester they need to go to the Counseling Office, room 102, and register.  They can do this without any kind of referral or note from the AS teacher.  They just go down on their own volition.).  Additionally, students who score a 9.0 and above on the TABE are invited to complete their testing to get a very distinguished Certificate of Competency.   Those who do not qualify for either direct admission into the academic program (high school) or ABS (the transitional, or gateway, program to high school), may be appealed if they passed the TABE (minimum score of 4.7) and if the teacher feels the writing sample was not the students normal output.  An appeal is written to Marilyn Shaffer along with any writing samples of the students.

Sis

The SIS (Student Information Systems) is the green bubble sheet inside a legal sized manila envelope.  Its in your mailbox in the main office by Monday morning.  SIS is the class roster along with the ID number of each student enrolled in your class. (See Appendix).  Blacken the hours of student attendance for each day of the weeks and put the SIS in big box marked SIS in the main office at the end of his or her assignment each week  (Dont mistakenly put it on the SIS mailbox).  Generally, classes are two-and-a-half hours (2.5), which means bubbling in two number 1s and a ½ for each full class session a student attends.  Instructions on how to complete the SIS are contained on the back of the sheet. 

At the beginning of each term, teachers are given an SIS with the students names imprinted.  However, an open enrollment allows new students to enroll practically any time during the semester, considering space and teacher acquiescence.  Teachers can add new students to the SIS by penciling in their names, birthdates and hours of attendance that week.  This information is on the pink copy of the registration form the new student gives the teacher.  tion number just below the middle of the form, above the comment area.  Obviously, send him to the right section if he or she is not in your section.  If the student does not have a registration slip, send him to the counseling office.  A new student can be added to the SIS by penciling his or her name and birth date in the first blank space in the column of student names.

In an ideal world, the students who start the semester stick it through to the end.  In the real one, the SIS roster can get quite lengthy and loaded with empty spaces next to names as the semester progresses.  Again, to streamline the process and make it easier for yourself (and SIS) drop a student by bubbling in the drop box at the far right of the roster sheet for a student youve determined has left the class.  The SIS office states that a student who has not come to class for two consecutive weeks must be dropped.  It also takes two weeks from the time the student is dropped for the name to be deleted from the roster.  If the student reappears, he or she can be reinstated using the original pink slip.

CASAS

A pre-test and Post-test CASAS, a measurement of student progress required by the state of California, is given to every class at Evans each semester.  The pre-test, obviously, is given early in the semester and the post-test as the semester draws to a close.  Teachers receive a notice in his or her mailbox advising when it will be given.  The CASAS schedule is also published in the weekly bulletin.  The tests, answer sheets and pencils are picked up and returned to the Media Center.  The cover sheet with the tests explains the test procedure.

TOPS/PRO

Also mandated by the state, TOPS tracks students as they enter and move through our system.  Early in the semester, students are given entry TOPS forms to complete in class; later in the semester, of course, comes the update.  Most of the forms are pre-slugged with relevant information such as name, student ID, etc.   Late or recent-entering students may not have a pre-slugged form, in which case the teacher provides them with blank forms to be bubbled completely. 

Instructions about how the forms are to be completed, deadlines and other relevant information are in the TOPS/Pro packet, which is placed in the teachers mailboxes.  There is a cardboard box at the far end of the office with TOPS/Pro written on it.  When the packet is completed or the deadline date has arrived, place the packet here.

Language Lab

Room 234 (Campion Building) This room is available to classes.  At the beginning of each semester, the Language Lab administrator (Bettyna Sanford) places a language lab request form in teachers mailboxes.  It is important to fill this out as soon as possible to increase odds that your class will be assigned a one-hour and fifteen-minute time slot once per week for half a semester.  (After which, a second set of teachers is assigned).  The lab, currently being overhauled, has individual stations for 40 students.  In situations of larger classes, some students may have to double up.  A volunteer assistant is usually present in passing retrieving and putting away tapes.  Student lessons are contained in big black books at each learning station.  Lessons include grammar, punctuation, conversation, life skills, citizenship, jazz chants and popular, patriotic and seasonal songs.

ESC (computer) Lab

Room 334 (Campion Building) At the start of the semester, the ESC (English Students on Computers) administrator puts an ESC request form in teachers mailboxes.  It is important to return this in timely fashion to ensure getting the desired time slot.  Again, time slots are scheduled for an hour and fifteen minutes, once a week for half a semester.  There is a TA in the lab to help distribute cds for use in the lab only.  At the podium is a handy seating chart to keep track of who has what CD.   Popular programs in the ESC lab include English Discoveries and Rosetta Stone.  Sometimes students may ask about purchasing CD sets.  Give them a flyer with purchasing information.  It is on the table in front of the room.

Emergency Lesson Plans  -  There is no set rule at Evans Community Adult School regarding lesson plans.  Generally, it is the teachers responsibility to have the foresight that absences to occur from time to time and to be prepared.  Often teachers leave current assignments on a written sheet in the teachers mailbox or teachers mailbox.  Some keep folders marked Emergency Plans. 

Substitute Availability on the rack on the left, just inside the door to the main office is a rack containing this (see Appendix).  It has hours and days of the week.  Simply, tick off those you are available to sub.  Put your name on it and return it to the mail box marked Main office.

Sub Requests In the same location as sub availability forms, fill out this form stating up to three people youd like to have sub for you as needed.   The office will do everything in its power to honor your request, starting with your first choice.  If none are available, or if the need is present and urgent, the office reserves the prerogative to call whoever is available.

Absences

Please also refer to UTLA-LAUSD Collective Bargaining Agreement handbook to get specific language of the following and what constitutes each. 

Illness - Generally, an illness constitutes your own sickness (viz. a family member) or a visit to a medical facility. 

Personal necessity examples of this are your car broke down, an immediate family member is ill.  The time of your illness is debited against your illness balance.

Bereavement can be for an immediate family member or close relative (uncle, aunt, grandmother, grandfather, et al).  Up to five days a year are granted for bereavement, and it is not debited against illness time.

Conference Attendance   Must be approved by Third Street and site administrator.  Please pick up the conference attendance form (see Appendix) in the main office.  After filling it out, return it along with a flyer about the conference at least two weeks prior to the planned conference attendance date.  This is necessary to ensure getting the required signatures for approval.

AWOP Absent Without Pay.  For any reason other than the above.

What follows is the procedure used at Evans to keep things running smoothly in case of an absence.

A notice of absence should be sent to the Main Office as soon as possible.  You may do so by phone (213-626-7151) or fax (213-626-44876).  If you call the absence during non-business hours, the office needs to know the reason for the absence, the anticipated days, and the location of lesson plans and SIS roster.  Although you may have already filled out a substitute request card, this is the time to state or re-state your preference for a substitute and every effort will be undertaken to grant you your wish. 

Student referrals

Referrals may be made to the counseling office for a variety of reasons, including, but not limited to, reassessment, referral to outside counseling services and inappropriate behavior or attire.  A code of student dress and conduct is posted in each classroom and both counseling offices, 126 and 102.  A standard referral for is used for the Academic program and IEP (See Appendix 21).  For ESL, a note from the teacher to the counseling office regarding the nature of the referral will suffice.

Student IDs

Students need to pick up a photo ID Application card in the respective counseling offices, 126 or 102, or in the bookstore.  It is their responsibility to fill it out and sign it.  They take it to the bookstore and pay a nominal feel and make an appointment to return to have their pictures taken.  They need to the student copy of the current semester registration to get an ID card.

Classroom Supplies and Materials

Next to the teacher sign in is a box filled with request forms for classroom supplies chalk, dry erase markers, lined paper, paper clips, staples, etc.  Fill this slip out and return it to the appropriate slot in the box.  Your request is almost always honored in timely fashion, frequently the very next day.

Materials such as transparencies, realia. Tapes, classroom sets of books, etc., are obtained in the Media Center.

Ancilary concerns

Emergency procedures

Evans makes every attempt to prepare everyone for the unexpected emergency.  There is never an opportune moment for an emergency.  Throughout the school year Evans schedules fire and earthquake drills.  Protocol and evacuation routes are posted in each room.   Due to the nature of the civilization in which we live, Evans has added a school lock down to its emergency repertoire.

Parking

The parking lots for teachers and staff are located beneath the Campion Building, accessible from Sunset and across the street, on Figueroa next to the barbecue takeout.  Both lots are staffed with attendants who also keep watch for security purposes.[5] Register your car in the bookstore and place your parking sticker in any conspicuous place on your vehicle.  The stickers are valid for one school year.

Miracle on Figueroa (knock on wood):  There are two ways to get to the campus from the Figueroa parking lot by taking a few extra steps to the crosswalk at Sunset and Figueroa, or going as the crow flies, jaywalking.  Be mindful that the latter is dangerous, besides illegal.  At times, this is a bustling area and reckless driving has been observed.  One teacher was hit years ago.  More recently, a luckier one got fined $88.00.   

Announcements and Job board

Inside the front door of the main office (the one closest to Sunset) is a rack with a host of announcements.  If you want to keep abreast of Evans openings as well as those in the District, it behooves you to keep an eye open as you come in or leave the office.  Youll also find notices of conferences and other happenings both within the community served by Evans and greater Los Angeles.  

At the entry to the cafeteria and outside the West Building are bulletin boards.  Students and even teachers may place non-commercial notices after getting them approved by administration.

Field Trips

Field trip request forms (see appendix) are available in the Main Office. Normally, its a good idea to have the field trip filled out and presented to the site administrator (principal) at least two weeks before the anticipated event.  Traditionally, Evans supports taking groups of students on trips that will enrich the educational experience.  In the past, venues have included the Getty Center, Art Center of Design, Dodger Stadium (baseball game), MOCA, The LA Music Center, Barnes and Noble, Solvang and the LA and Glendale public libraries, and many more.  Among other questions, teachers are asked on the Field Trip Request Form to provide lesson objectives ,mode of transportation and time of departure and return.  Before the date of the trip, teacher should prepare a sign up sheet (available in office, see appendix) of all students planning to attend.  This represents the class attendance.  The sheet should be turned into the office, the date of the trip, attached to the Field trip request form, which would have been returned to you, signed by the site administrator.

Class Parties

Classes have parties at the end of the semester.  It goes without saying that clean up after each party makes the teacher who uses the room next happy.  It also keeps the cockroaches and ants at bay.  Trash bags are available in the main office.  Teachers are asked to arrange to have the full bags hauled out to the large bins next to the Figueroa Street gate not them lying in the hallways. Teachers can also arrange to have a party held at an off-campus location such as a restaurant or park.  The procedure for this is the same as a field trip.

Student Complaint Procedure

It is rare that students complain about a teacher.  However, they do trickle in.  FYI, the biggest complaints from students are 1) teacher tardiness; 2) ill-temperedness; 3) Speaking a language other than English in class; 4) lack of pedagogic energy or imagination.[6]

The Official Complaint procedure is described in the Appendix D.

Organizations

The Evans Faculty Association dues are $20.00 for full time teachers (18+ hrs per week) and $10.00 for part timers (<18 hrs per week).  You will know when and where to pay the dues.  A letter is placed in your mailbox.

UTLA (United Teachers of Los Angeles) represents even adult ed. Teachers in collective bargaining and in individual grievances.  Other services are provided.  Evans has three faculty elected school representatives to UTLA who are good at keeping faculty apprised of latest developments. 

Ideally, each class has a student representative to the Student Council.  There is both a day council and an evening one.  Announcements for meetings are regularly posted and announced on the PA.  Teachers are encouraged to select a class delegate and alternate  to the council.  The council is instrumental in representing the voices of students at Evans.  It also raises money for scholarships and other worthy causes through periodic dances, candy drives and other means.

SDMC School Decision-Making council is a amalgamated group of faculty, staff, administration and students. 

IMA does not stand for International Monetary Fund.  Rather, Instructional and Materials

Child Care

At the north end of campus is the Head Start preschool program.  Students who want to know about child daycare should be instructed to inquire directly with Head Start, which has no affiliation with Evans other than using its facilities.

Nondiscrimination

It is illegal to discriminate against a student on political grounds, or for reasons of race, religion, gender, sexual orientation, disability, ethnic, or national origin, ancestry, marital status, medical condition, age or citizenship; or for other arbitrary or personal reasons.  A notice of this is posted in each classroom (see Appendix 22)

Freedom from Sexual Harassment

Evans is committed to creating and maintaining a community in which all persons who participate in its programs and activities can work together in an atmosphere free of all forms of harassment, exploitation, or intimidation, including inappropriate sexual behavior. Sexual harassment is prohibited both by law and by Evans policy[7].   (See Appendix 23). 

Evans Song

Finally, a word about the faculty which you are about to join. . . .As much a faculty of professionals as it is a professional faculty, Evans sports teachers from a multitude of experiences and pursuits, who bring diversity into the thought stream.  Through the years weve been honored to have teachers with professional backgrounds in dance, theater and filmmaking to name a few.   Weve had a former symphony orchestra musician, opera singer who did the Met,  actors whove done anything from sit-coms to horror films, a television news anchorperson as well as people from private business, government work and the clergy.

When you visit the Media Center, you can find ESL books authored by Evans Teachers, Joyce Mancini, Pam Hartmann, Yvonne Nishio, Jim Mentel and Planaria Price.